Import Specialist (Project Based)

Randstad Türkiye

We are looking for an ''Import Specialist'' for our global business partner operating in the chemical production industry and located in Kavacık.

Responsibilities & Duties:

• Perform daily purchase order process; placing approved purchase orders into system to start goods import process from Supplier into stocks. 

• Perform daily system update regarding the updated information for dispatching of the goods from supplier until the goods receipts to monitor goods availability as requested in stock in order to meet internal and external customers’ requirements and customer satisfaction, with focus on service, to support the related group in meeting the company objectives.

• Following up post-operational and operational activities and operating relations between logistics providers and suppliers (such as transportation, loading, inspection, analysis etc…).

• Arrange payment instrument with Bank related payment term of the purchase orders, like letter of credit management with Bank and Supplier.

• Coordinating international transport regarding agreed incoterms per purchase orders in order to meet the confirmed delivery dates in a timely and effective manner.

• Gathering freight quotations, making agreements and checking freight invoices (international trucking, air cargo, sea freight).

• Provide advice on transportation options, types of carriers, or shipping routes.

• Coordinated with air and ocean shipments & custom brokers.

• Communicate with Supplier for shipping documents to start up the customs clearing with customs broker.
• Completing required documentation for import and export operations and giving necessary instructions for payment and customs clearing.

• Following up customs clearance process with custom brokers. Provide required customs clearing documentation to Customs Broker according to customs regulations, laws, or procedures.

• Advise internal and external customers about import and export developments on duties, tax restrictions, tariff systems, insurance requirements, quotas, or other customs-related matters.

• Follow up customs related permission and legislation per product in order to follow up customs broker for updating the permission application at customs in order to avoid any barrier for future import process of the goods.

• Perform required system record in system to make goods release after customs clearing.

• Weekly and monthly reporting with CRS to follow up on time delivery for the goods availability.

• Check received invoices: price control for service invoices regarding agreed tariff in contracts and agreements; controlling of received return invoices from supplier regarding quantity and price differences.

• Control and manage cost increases for purchasing processes due customs and other reasons and alert

related stakeholders in order to take action to avoid cost increasing, i.e. demurrage cost management regarding target.

• Working closely with finance and related divisions to arrange payment orders of taxes and duties per shipment.

• Collecting all invoices (freight, insurance, customs related fees, etc.) related to COGS landed cost separately for each shipment and provide complete file to Finance.

• Follow up finance to ensure to be booked all related invoices per shipment and make weekly cost allocation to finalize the cost allocation in Micro system.

• Follow up account payables regarding agreed payments terms per Purchase orders.

• Prepare bank documents and sending payment orders to the bank via Fax in order to release the payment of Supplier invoices per Purchase orders.

• Make reconciliation with suppliers for account payables.

Key Competencies and Behaviors:

• University degree from related Programs; Business Administration, Foreign Trade or International Logistics & Supply Chain.

• Minimum 3-4 years’ experience in a similar position,

• Excellent knowledge of the international trade import-export operations,

• Knowledge of the incoterms conditions ,

• Excellent logistics skills, including transport, storage, surveying, supervision ,

• Very good English and Turkish skills,

• Good presentation and interpersonal skills,

• Good knowledge of MS Office, (Excel, World, Power Point)

• Strong analytical skills and ability to work with complex systems,

• Excellent planning, time management and organizational skills,

• No military obligation for male candidates.

Randstad is an authorized agency of İskur with the licence date number : 17.10.2006 - 191