Property Management Assistant

Shell Petrol A.Ş

Purpose:Own and maintain the management of all Real Estate related data and processes. First contact point of accountability internally and externally regarding Real Estate matters for all the properties in the portfolio.

Accountabilities:

• Implement payment methods and ensure that all payments are aligned with approvals and protocols. Follow up Cash Out report and make sure to achieve cash out target.
• Follow up Master Data, regular reconciliation of Balance Sheet and REFX.
• Implement/Coordinate/Control Margin Share and Rebate Data and Support for Calculations. Control of Network Rebate Process.
• Follow up/Control Signed Policy Report and Volume Commitment Protocol preparation and actions
• Implement/Follow up Invoicing Process for 3^rd Party/SPAŞ/Co-locator Invoices
• Control of contract details aligned with IP approval and if needed Intervention or Warning to prevent company Tax loss in case of any incompatible payment clause

• Follow up Network Securities to ensure no risk against payments and possible debts

• Investigate/Implement new investment models like fixed rebate, rebate down payments to reduce company amortization budget

• Follow up/support IP approval process. Follow up/Control Contract Signing Process

• Follow up/Control/Implement Recovery Invoices not to skip debts coming from previous years

• Support Site Opening/Closing and Dealer Change Processes

• Working closely with Finance/Tax/Legal Teams and support them i.e. Master Data, Financial Results, Recovery, data providing for internal/external audits, preparation of contracts etc. Preparation of a Model to calculate site benefits and decide best rent option btw STAŞ and SPAŞ to avoid Tax penalties

• Support Keystone/PMPS Project & IFRS Implementation

• Preparation / Update Site Based Report which covers all essential information for all sites. Site Based Report assists DAPs significantly for negotiations.

• Follow up PC Tracker to prevent company from money loss on intervention period.

• Month end and year end closure activities. Monthly reports. i.e. KK report, ZP report, Volume Commitment Report, Late Opening Report etc.

Dimensions:

All Retail Network and related contracts, payments, Investment Proposals approvals, recoveries, lease outs and related reports are within the scope of this position.

Special Challenges:

Following very important data like amortization, payment, cash-out management, T&R, LE and other reports which are affecting Balance Sheet and P&L directly besides routine operational works.

• Minimum 4 years of Retail experience with finance and accounting knowledge

• Strong communication skills

• Experience in SAP

• Clear understanding of Legal and Tax regulations

• Advanced Excel

• Data management, electronic filing knowledge

• Understanding of Retail business and Retail Investment types

• Contract Management knowledge

• Advanced English