Yönetici Asistanı - 6 Aylik Sozlesmeli

FNG

Job Overview
We are looking for an Executive assistant who will be providing administrative support to VP of Marketing, PR & Creative and VP of Digital Media and to related departments’ managers.

Responsibilities :

• Managing calendars, organising meetings and travel logistics,  taking meeting minutes, managing email correspondence, answering and directing incoming calls, business contacts update
• Welcoming guests, organising food and drinks delivery, managing stationary, paperwork administration
• Preparing and submitting vacation forms, employment requisition forms, vendor and compliance forms.
• Track contract signatures and deliveries via courier, file executed contracts on the server
• First point of contact for the VP’s in communicating with stakeholders
• Managing PO’s, setting up new vendors

      Appointments/Meetings

• Maintain calendar; ascertain which events require executives’ presence
• Schedule and moderate weekly status meetings
• Maintain calendar of VP’s. Coordinate a high volume of often-changing appointments, meetings and conference calls with department staff, agencies, production companies, senior management and external executives. Reserve and confirm conference rooms and other meeting locations.
• When VP’s chairs meetings: Prepare agenda in advance, arrange meeting facilities, act as recording secretary; prepare action minutes

 
      Communication

• Compose correspondence/reports for own or executives’ signature
• Check deadlines on incoming requests and put preliminary work in play
• Process replies on own initiative or from VP of Marketing, PR & Creative’s and VP of Digital Media’s dictation or notes

      Phone

• Field and direct a high volume of calls for executives. Keep call logs for all messages
• Handle all inquiries and arrange call-backs and video conferences
• Provide back-up materials for call-backs and video conferences
• Route calls to other personnel as needed
   

      Visitors

• Screen to control interruptions, meet & greet
• Arrange amenities, pick up and drop off transport as needed

 
      Travel

• Arrange travel through internal or outside agents
• Organise market schedules, accommodation and transport.
• Arrange travel documents and visas application in advance
• Prepare itinerary, trip file and supplies

Basic Qualifications :

• Fluency in both verbal and written English and Turkish
• At least 5+ years of full-time, recent administrative experience directly supporting 1 or more Director level
• Experience of supporting the leadership team within a fast-paced, international team environment, preferably in the television/entertainment field
• Strong calendar management, travel scheduling
• Effective organisational skills, with a demonstrated attention to detail and the ability to handle multiple priorities in a fast paced environment
• Team player with strong interpersonal and communications skills
• Experienced with Outlook, Microsoft Word, Excel, and PowerPoint
• Bachelors degree